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We’re Looking for a Board Secretary!

ByMonika Navickaitė

Interested in how charities are run? Want to gain practical experience, develop new skills, and make a difference in Scotland’s creative industries?

Be United is looking for an organised, enthusiastic and detail-oriented individual to join us as our volunteer Board Secretary.

You don’t need previous board or governance experience to apply. This is a fantastic opportunity for anyone looking to develop their skills and explore how a charity works behind the scenes.

The role of the Board Secretary

As Board Secretary, you’ll help keep everything running smoothly by supporting meetings, taking minutes, organising documents and assisting with board administration. This is a fantastic opportunity to develop skills and gain experience in governance and board operations, while contributing to a charity that is making real change in Scotland’s creative industries.

Main duties  
  • Ensure the Board fulfils its administrative responsibilities.
  • Ensure the proper administration of Board meetings.
  • Manage the progress of work as agreed by the Board.
  • Ensure the Board meets its legal obligations, including reporting.
  • Make arrangements for Trustee Board meetings, including taking minutes and recording appropriately.
  • Receive agenda items and prepare the agenda with the Chair.
  • Ensure the timely circulation of agendas, previous minutes, and papers.
  • Administer tasks to Trustees effectively.
  • Check that action has been taken following decisions at previous meetings.
  • Ensure the Annual Report is written and produced and sent to relevant bodies.

Key qualities 

  • A knowledge of administrative procedures. 
  • Ability to write clearly. 
  • Ability to progress chase in a coaching rather than an autocratic manner. 
  • Ability to provide clear advice on procedural and relevant legislative matters.
  • Organisation and time management. 

Eligibility

Potential Board Secretary must:

  1. Be over the age of 16.
  2. Not be disqualified from appointment to the Board under the Scottish Charities
    Act 2005.
  3. Not be an employee of the organisation.

Practical information

  • Term of appointment: The term is 18 months at first instance, with option of
    reappointment thereafter.
  • Compensation: The position is voluntary, however you can be reimbursed for
    reasonable expenses incurred while performing your role.
  • Expected time commitment: Online meetings every 6 weeks, annual strategy meetings and training days, and an in-person AGM.

Application process 

Please email your completed application to [email protected] by 20th November 2026 at 23:59.  

In your application you should include your CV, cover letter and in no more than 250 words each, the answer to these three questions:  

  • Why do you want to join Be United?  
  • What skills and experience would you bring? 
  • What do you hope to contribute during your term? 

All applicants will receive a response with the outcome of their application after the closing date. Successful candidates will  be interviewed by Trustees from our current Board during the month of November. 

We look forward to receiving your applications. If you have any questions or would like to discuss the role further, please email  [email protected] 

Be United (SCIO: SC044615)

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