Project Coordinator Opportunity 

BE United are looking for a Project Coordinator to deliver and manage two of BE United’s Cultural Arts projects: the Nations United Festival, a yearly celebration and showcase of nations, side by side and present in Edinburgh, with performances, talks, workshops and dedicated kids activities; as well as ‘Mia & Trinity’, a youth project involving the publication of a children book written by one of Be United’s young members. The role includes all aspects of production of the Nations United Festival and support with the publication and promotion of ‘Mia & Trinity’ book.


Nations United Festival:

  • Manage & maintain existing festival relationships;
  • Research and book venues, artists, contractors, staff;
  • Coordinate and manage all aspects of festival production from start to finish, including liaising with venues, organise technical requirements, advance artists logistics (travel, accommodation, etc.);
  • Manage all project budgets;
  • Manage ticketing systems for the event
  • Manage volunteers for the event;
  • Work with BE United’s marketing team to develop and implement a successful marketing strategy;
  • Improve and increase awareness of the festival in Edinburgh and beyond, via social media and offline channels networking;
  • Seek opportunities to expand the geographical reach of the festival;
  • Provide help and support as and when required.


Mia & Trinity Book:

  • Develop relationships with publishing houses;
  • Provide support in securing funds to finalise the delivery of the project;
  • Support the team’s efforts to achieve the publication of the book;
  • Organise promotional workshops & talks about the book to reach local communities;
  • Work with the marketing team to promote all aspects of the project;
  • Manage all project budgets;
  • Produce end of project reports and financial statements;
  • Manage volunteers and track their progresses using monitoring and evaluation systems;
  • Promote our on going youth projects to the local community.


Person Specifications

  • One-year proven experience in managing projects and delivering events
  • Outgoing, determined and driven individual
  • Ability to engage and communicate confidently with a diverse range of people



  • Understanding of BE United’s mission and vision as a cultural and developmental organisation
  • Ability to manage project requirements working with limited resources;
  • A sound knowledge of Edinburgh’s artistic and cultural sector
  • Excellent written and verbal communication skills
  • Budget management skills
  • Knowledge of MS Office packages (Word, Excel, Outlook) and experience in using databases
  • Excellent organisational skills with the ability to priorities whilst juggling a wide range of tasks within agreed deadlines;
  • Understanding and passion for creating supportive and thriving workplaces



  • Experience with sourcing project funding and writing end of project reports
  • A proven track record of working within the arts & cultural sector
  • Drivers license



Working to the Project Development & Wellbeing Manager, you will be expected to work on BE United’s project 15 hours per week, from 25th October 2018 to 25th July 2019.

Freelancer Fee: £5,400.00 GBP, paid in monthly instalments (PAYE can be considered)


To Apply

Please send your CV and cover letter (500 words max) to Emma at by 5pm on 30th September 2018